Data You Give Us Directly
Search Queries
A name or case number entered in a search tool is sent directly to the outside provider operating that tool. The provider processes the query and supplies its results; we do not retain or record those search terms on our systems.
Messages and Contact Submissions
We may retain an email or other direct message long enough to answer and maintain the related correspondence. It remains within our organization unless disclosure is required by law.
Data We Gather Automatically
Our servers automatically receive basic technical and usage details when a page loads, including:
- Page-view timestamps
- Your device's IP address
- Browser name and version
- Operating system and device category
- Visited pages and time spent on them
- The referring website, when one is available
Cookies and Analytics
Cookies are small device files that help us understand site use, such as popular pages and points where visits end. Analytics providers may aggregate this traffic information. You can block cookies through browser controls, although doing so may change how some site features work.
What We Do With This Data
- Diagnosing errors and other technical problems
- Operating, maintaining, and improving site performance
- Routing a search request to the selected partner
- Understanding which pages visitors use
- Displaying advertising that may reflect visitor interests
No Court-Record Data on File
We do not host, compile, maintain, or sell a database of court dockets or personal case records. Hardy County guidance identifies WVPASS, MCRS, the Circuit Court, and the proper clerk as official access routes. Visitor information is not assembled into third-party records or consumer reports, and this site is not a consumer reporting agency under the Fair Credit Reporting Act.
Third-Party Search Partners
Outside companies power the search boxes. A submission to one of those tools is governed by that company's privacy policy and its own retention and disclosure practices, which we do not control. Review the applicable provider policy before entering a query.
Links to Other Websites
Links may lead to West Virginia court portals, the Hardy County Circuit Clerk, legal-aid resources, or commercial search services. Once you leave this website, the destination's privacy policy applies. Read it before providing personal information.
Advertising providers may use their own systems to follow activity across websites and select targeted advertisements.
Who Might See Your Data
Personal data is not sold. It may nevertheless be disclosed to:
- Analytics providers measuring use and performance
- Search partners processing a submitted query
- Advertising networks serving content on these pages
- Government or law-enforcement authorities acting under a valid legal order
How We Protect Your Data
We use customary safeguards for information in our possession. No internet-connected service can guarantee absolute security, however, so we cannot promise that unauthorized access or a breach will never occur.
Users Under 18
This website is intended for adults and does not knowingly collect personal information from anyone younger than 18. If we learn that a minor provided such information, we will delete it.
Your Data Rights
Applicable privacy or consumer-protection law may provide additional rights. For public records, the West Virginia Freedom of Information Act, including West Virginia Code § 29B-1-3, and the court-record inspection rule in West Virginia Code § 51-4-2 address access through the public body or court custodian; they do not turn this private site into the custodian of a Hardy County file. Subject to applicable law, you may:
- Request correction of inaccurate information
- Ask what personal data we hold about you
- Seek deletion of your information
- Decline certain forms of processing
Updates to This Policy
We may revise this policy. Any revision will be posted here with a replacement effective date, so visitors should review the page periodically for changes.
Effective date: September 7, 2026